What factors contributes to success in an event project? A case study of the learning experiences of students in a Project Management course.

Abstract

As part of the 2022 Norwegian Skiing Championship, the students at Harstad Business School, UiT the Arctic University of Norway, conducted a successful project event called ‘Sidetrack’ to provide fun and enjoyment for the public and the participants. Our study is based on qualitative interviews with eight students to reveal their learning experiences in relation to factors that contributes to the ‘Sidetrack’ project event being a success. The findings show that in the initial phase of the project it`s important to create support and commitment to the project idea. The implementation of well-planned idea and concept workshop and a report from the process, formed the basis for the activities to take place and are key factors for the success of the ‘Sidetrack’ project event. A further important success factor is the establishment of a clearly defined project organization with a project manager, deputy manager and group leaders for each area of work, where group members can choose tasks and roles based on their experience, knowledge, and skills. The results of the ‘Sidetrack’ project are dependent on factors like good infrastructure that enables effective information and communication flow and regular meetings for status reports, reflection, learning and further progress within and between project groups, related to a well thought out project plan. Common goals and good information, communication and interaction among the project members are factors that created committed, high-performing teams, which also contributed to the ‘Sidetrack’ project`s success.